Event & Elite Services
Welcome CASA 2026 Elite & Event Services
We’re happy to have you participating in our CASA 2026 Annual Conference this September! As a sponsor, you are an important part of what makes our event impactful and engaging for attendees. This page serves as your central hub for all exhibitor-related information, including logistics, deadlines, promotional tools, and support.
Whether this is your first time exhibiting with CASA or you’re a returning partner, we look forward to working with you to make this year’s conference a success.
RESOURCES:
Elite/Event Checklist - deadlines and deliverables
Elite/Event Schedule
Conference advertising - 1/2 page, color ad due July 15th
Exhibitor Kit
Hotel Reservations
Lead Retrieval
Conversation Cafe (1-on-1 appts)
President's Reception - Invitation only
Special Event Tickets
Exhibitor Badges
Attendee List
2027 Exhibit Hall - Sign-ups
Beware of Fraudulent Emails and Calls
Elite/Event Sponsors Schedule
| Exhibitor Move-In | Wednesday | September 2, 2026 | 12:00 PM to 5:00 PM |
| Conversation Cafe (1-on-1 appts) | Wednesday | September 2, 2026 | 1:00 PM to 2:30 PM |
| Exhibit Hall Open Hours | Wednesday | September 2, 2026 | 5:00 PM to 7:00 PM |
| Thursday | September 3, 2026 | 11:00 AM to 1:00 PM | |
| Thursday | September 3, 2026 | 3:05 PM to 4:00 PM | |
| Exhibit Move Out | Thursday | September 3, 2026 | 4:00 PM to 6:00 PM |
| President's Reception (invite only - each receives 2 invites) | Thursday | September 3, 2026 | 6:00 PM to 7:00 PM |
| Special Event (networking event) | Thursday | September 4, 2025 | 7:00 PM to 9:00 PM |
Exhibitor Kit
CASA has partnered with TRICORD Tradeshow Services for 2026. They will be reaching out in June with your Exhibitor Kit login and deadlines.
Your booth includes the following:
- 8' High Back Drape
- 3' High Side Rails
- (1) 6' Skirted Table
- (2) Side Chairs
- (1) Waste Basket
- (1) 7'x 44" ID Sign
- Exhibition Hall Carpet will be the standard hotel carpet.
PLEASE NOTE: SHIPMENTS MUST BE MADE THROUGH TRICORD. All materials will be dropped into your booth.
VIEW THE EXHIBITOR KIT BELOW - PW 2026casa (case sensitive).
Lead Retrieval - Available June 22nd
Lead retrieval allows exhibitors to easily collect attendee contact information by scanning badges during the conference. This streamlined process helps you track booth visitors, follow up efficiently, and maximize your return on investment. Lead Retrieval will be provided through our conference app partner.
Link for purchase will be available June 22nd.
Conference Advertising
Platinum, Event and Elite sponsors receive a 1/2 page ad in our e-syllabus (unless stated otherwise). Deadline is July 17th.
Ad specs and submission instructions are listed below.
Interested in advertising in the conference digital syllabus? Please review the 2025 Syllabus Ad Specs.
Conversation Cafe
This 90-minute session is included in the Event and Elite sponsorships. Participating sponsors receive 9, 10-minute appointments with attendees interested in meeting with you! Appointments will be emailed to you a few days prior to the conference.
For more information view our Conversation Cafe
CASA Hotel Room Blocks
CASA has secured room blocks at three partner hotels for your convenience.
HOTEL |
RATE* |
RESORT FEE / PARKING |
DISTANCE FROM MCC |
Hotel Abrego 755 Abrego St. Monterey, CA |
$349++ | $10 Resort fee / Free parking & breakfast | 0.6 MI (walkable) |
|
Hyatt Regency Monterey Hotel & Spa on Del Monte Golf Course |
$299++ | $0 - Resort fee is waived / $15 parking | 1.6 MI (transportation w/be available) |
Monterey Marriott 350 Calle Principal Monterey, CA |
$289++ | $25 Resort fee / $42 parking | Across the street |
*RATE DISCLOSURE CASA's Marriott room rates include a $5 rebate per room back to CASA.
Event and Elite Badges
Event and Elite sponsors receive 4 exhibitor badges unless stated otherwise; each additional badge is $300.
Badge request forms will be distributed in August.
President's Reception
Our Platinum, Event and Elite sponsors receive 2 invites to our President's reception. The invite will be emailed to the assigned attendee in August.
Exhibitor Special Event Pass
Platinum, Event and Elite sponsors receive a pass to our Special Event as part of their sponsorship package.
Attendee List
The pre-attendee list will be emailed to all exhibitors during the week of August 18.
The post-attendee list will be shared with exhibitors the week following the conclusion of the conference.
2027 CASA Conference Exhibit Hall
The sale of the 2027 CASA Conference will be open on Thursday, September 3rd, beginning at 2 PM. Exhibitors may reserve their booth at the registration desk on-site.
BE AWARE OF FRAUDULENT CALLS AND EMAILS
CASA does NOT use third-party companies for hotel reservations, exhibitor payments, or attendee lists.
If you are contacted by any company claiming to represent CASA or offer booking assistance, these communications are unauthorized and may be fraudulent.
We recommend booking only through official CASA links.
If you receive suspicious outreach, please contact us at registration@casurgery.org